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Annual Conference On-Site Volunteers

NOTE: For volunteer positions we are still seeking to fill for this year's conference, please click here: 2017 Conference On-Site Volunteer Positions

Additional and numerous volunteers are always needed during our Annual Conference to help us assure that our conference is a success!  Annual Conference volunteer positions require little to no time commitment outside of the conference. 

Session Host

During each session, the Session Host will:

  • Check with registration 30 minutes before the session to confirm that the speaker is present
  • Ensure that the room set up and AV requirements are as requested by the speaker
  • Notify registration desk (Administrative CAMI Staff and/or conference chairs) if and when there is a problem – room is too cold/hot, AV isn’t working or has problems, not enough chairs, etc.
  • Make the speaker feel comfortable, pass out handouts if needed, thank them at the end of the presentation and present with their thank you card
  • Introduce speaker if comfortable doing so.
  • Offer to keep time for the speaker (e.g. 10 minute warning)


Think Tank Facilitator

Think Tanks are intended to provide informal conversation and sharing among attendees on the given subject. The role of the facilitator is to begin the conversation and help to keep the discussion flowing - it is suggested that the facilitator prepare a few questions in case the conversation runs dry.  The facilitator does not need to do any type of presentation, or to be an expert in the subject matter being discussed.

Conference Photographer

Are you a photography enthusiast who's planning on attending the annual conference? Would you be willing to lend your skills to help NEDRA document our event? We would love to be able to have pictures of the conference for posterity - and also to share with those members who will not able to join us. Most of the pictures would be candid shots throughout the conference, with a few posed shots when our conference scholarships and Ann Castle Award are presented.

Registration Volunteer

Registration volunteers assist both mornings of the conference, providing help to check in conference attendees and distributing conference packets.


Roundtable Host
This is a great way to get to know your research colleagues from other institutions, and discuss important topics and issues that researchers face every day. Roundtable discussions take place during lunchtime on the first day of the conference. Hosts are not required to bring anything--they are there to help drive and navigate the discussion surrounding a specific subject. Topics in the past have included international research, the economy, partnering with fundraisers and prospect identification. Suggestions for topics are always welcome!

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